Description The Weld County Health Department in Greeley, CO is seeking a highly motivated, innovative and enthusiastic leader to join our Senior Leadership Team as the Deputy Director. Reporting directly to the Executive Director, who also serves as the Health Officer for the Department and Weld County, the Deputy Director will be responsible for working across the organization to optimize processes and ensure that best practices and process methodologies are being reviewed and applied. The... Read More
Evidence Supervisor - Sheriff's Office
The Weld County Health Department in Greeley, CO is seeking a highly motivated, innovative and enthusiastic leader to join our Senior Leadership Team as the Deputy Director. Reporting directly to the Executive Director, who also serves as the Health Officer for the Department and Weld County, the Deputy Director will be responsible for working across the organization to optimize processes and ensure that best practices and process methodologies are being reviewed and applied. The successful candidate will work closely with the Department's Division Directors of Administration, Health Education, Communication and Planning, Environmental Health and Clinical and Community Health Services in the development of policy and standards in planning, operating, maintaining and enhancing the Department's functional areas while striving to align the Department's strategic plan and performance management systems to provide superior services to Weld County residents and eliminate redundancy and/or inefficiency in the Department. This position provides vision and direction for long term planning, allocation of resources and contingency planning to address economic and environmental changes. In the absence of the Executive Director, this position may be called upon to represent the Department both internally and with external leaders and partners.
OPEN UNTIL FILLED
Please be prepared to submit a resume and cover letter that specifically addresses why you want to work for Weld County Department of Public Health and Environment and Weld County. Also, include how your previous work experience ties directly or can be tied indirectly in a beneficial way to this position.
Essential Duties and Responsibilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/orability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned. (any one position may not include all of the duties listed nor do the listed examples include all duties which may be found in positions of this class.)
Health Officer: Serve as the Deputy Health Officer to assist in the planning and delivery of health services necessary to prevent, investigate, treat, and control communicable diseases including tuberculosis, sexually transmitted infections, reportable conditions, and other emerging infections; includes coordinating immunization services.
• Assist the Executive Director and Health Officer in supervising staff epidemiologists and health data specialists;
• Serve as a clinical consultant to department programs and staff.
Organizational Leadership: This position will perform executive-level leadership and management duties related to planning, directing, organizing, implementing, and evaluating all programs within the Health Department Divisions in coordination with the Executive Director; and will influence employment, training, communications and program work in conjunction with the Division Directors to steer strategic alignment with community partners and staff to maximize efficiencies.
• Provide organizational leadership for planning and forming committees and work groups to meet strategic objectives;
• Work directly with staff to address accountabilities and the modelling of expectations in relation to work culture within the department;
• Provide training as needed across the Department;
• Conduct management team staff meetings and executive team meetings, as assigned;
• Act for the Executive Director in all matters to which assigned, including representing the Department before the BOCC, State leadership and in the community.
Operational and Procedural Management: This position will utilize project management practices and methodologies to work on and/or lead complex formal projects to help the agency meet current and future goals and objectives.
• Manage projects and ensure adequate resources are available;
• Schedule and conduct regular team meetings throughout the year in support of operational objectives;
• Provide and review monthly and quarterly metrics reports in conjunction with senior leadership to ensure professional standards are being met;
• Lead and collaborate on departmental strategic planning to provide alignment with overall department objectives;
• Determine departmental metrics to measure operational success and growth. Ensure teams have the resources necessary to meet metrics;
• Develop, implement, review, revise and enforce policies and procedures of the organization by way of systems that will improve the overall operation and effectiveness of the Department and ensure compliance requirements are met and adhered to;
• Ensure all safety procedures are being followed through regular spot checks and/or check-ins with team leaders.
Program Development and Management: This position will provide high-level operational oversight for the Department's 60+ programs that are managed at the Health Department.
• Promote best-practice program development and implementation for Divisions;
• Develop and monitor Department policies and procedures for ongoing relevancy and adequacy;
• Determine program or service metrics to measure levels of performance and review data trends and program reports to assist in program planning and development;
• Manage and monitor performance of staff and programs including evaluating program/work objectives and effectiveness, establishing broad organizational goals and realigning work and staffing assignments.
Personnel Management and Supervision: The Deputy Director is a member of the Executive Team along with all Division Directors. The position may provide management and supervision of some leadership positions as assigned by the Executive Director.
• Responsible for hiring, assigning, scheduling, evaluating and directing work of assigned subordinates;
• Recommend personnel actions including hiring, promotion, evaluations, corrective and/or disciplinary action, and separation;
• Develop staff performance plans on an annual basis and conduct performance review at least annually. Plans should include metrics that align with department and organizational goals;
• Review and approve evaluations written by direct reports who manage other employees;
• Give direction on tasks and priorities and provide ongoing, coaching, feedback and evaluation to staff. Document all discussions and plans accordingly;
• Monitor and approve leave requests, with a focus on the needs of the organization as a primary consideration;
• Manage employee conflicts and respond to both informal and formal grievances as delegated;
• Maintain your own professional skills and technical abilities and foster and promote a culture of continuous learning and development with your own team;
• Accountable for translating the organizational vision into operational execution for your team;
• Address unsatisfactory employee performance as delegated and in a timely manner, within organizational guidelines;
• Determine when roles within the team need to be restructured or eliminated.
Systems Planning and Management: This position plays a significant leadership role in strategic planning, service innovation, policy analysis, and system integration. The incumbent will establish credibility throughout the Department as an effective developer of solutions to business challenges by maintaining external awareness and monitoring conditions, trends, innovations, and practices that may have implications for the Health Department and incorporate systems thinking to help lead change that supports continuous improvement. This position will interpret proposed legislation related to health programs, analyze local impacts, develop recommendations and advise the Executive Director and applicable Division Directors of potential problems or concerns.
Change Management: The Deputy Director will facilitate service and organizational change under the direction of the Executive Director.
• Lead, prepare, and support individuals and team for organizational changes as needed;
• Lead strategic planning for team and customer technology changes;
• Support the evolution of business processes.
Staff Development: As part of the senior leadership team, this position will set cultural norms and oversee aspects of employee growth, assessment and support to individual divisions and programs and ensure the Department's Professional Development Program is effective, adhered to and in alignment with the organizations workforce development plan and strategic goals.
Communications: As necessary, this position will support the Department's Public Health PIO with communications coordination, public relations and marketing, and internal and external communications. As specifically assigned by the Executive Director, the Deputy Director will
• Act as key spokesperson on high profile cases and determine other spokespersons as appropriate for departmental representation to outside entities;
• Coordinate closely with the department's PIO, division directors, and other health communications staff in crafting consistent and strategic departmental messages to internal and external stakeholders.
Budget Oversight: Along with the Administrative Services Director, has oversight responsibility for the Department budget. Together with the Administrative Services Director, monitor and approve department budget through consultation and coordination with the Executive Director.
• Provide guidance to division directors in preparation and management of division budgets;
• Determine and implement fiscal practices that maximize funding sources, flexibility, and creativity to carry out program goals;
• Represent Department on state fiscal committees;
• Make policy recommendations regarding allocation formulas and budgetary changes at the state and federal level as delegated by Executive Director;
• Lead teams based on outcomes and results, utilizing data and relevant statistical information such as audit results, performance data, staff turnover, and expenditure and revenue reports to set strategic budgeting priorities;
• Oversee implementation of corrective actions or changes in management practices to improve financial performance.
Contract Oversight: Along with the Administrative Services Director, has oversight responsibility for Department contracts. Together with the Administrative Services Director, review and process the Department's contracts through consultation and coordination with the Executive Director.
• Provide guidance to division directors in review and management of Department contracts;
• Determine and implement program goals according to contract guidelines and statements of work;
• When specifically assigned by Executive Director, represent Department at Board of County Commissioners hearings/meetings to request approval of various contracts, memorandums of understanding, agreements, etc;
• Lead teams based on outcomes and results, utilizing data and relevant statistical information such as audit results, performance data, staff turnover, and contract monitoring reports to set program priorities according to Department's and County's strategic goals;
• Oversee implementation of corrective actions or changes in management practices to improve program performance.
Quality Improvement and Accreditation: Work with Division Directors to ensure the Department's QI program and activities are implemented consistent with best practices and accreditation standards. Coordinate with and support the Department's Accreditation Coordinator in ensuring the Department maintains continuous accreditation by the Public Health Accreditation Board.
Legal Counsel: Advise the Executive Director on legal concerns or risks to the Department.
• Ensure adherence to established policies;
• Interpret contracts and policies when needed;
• Act as Custodian of Records for the Department, including directing the handling of subpoenas and records requests for the Department;
• Liaise and consult with the County Attorney's office when acting on behalf of the Executive Director.
• Master's degree in a clinical healthcare profession and a Bachelor's degree in Healthcare, Business, Management, Public Administration, Environmental Science, Medicine, Nursing, Policy or Law.
Required work experience:
• Five years specific experience working as a full-time, advanced medical professional;
• Ten years executive-level administrative and professional experience relating to public administration or business management, in general;
• Seven years specific experience managing and developing teams;
• Accountability for organizational effectiveness in a complex, matrixed, corporate or government environment;
• Strong track record for delivering innovative, successful projects on time and on budget.
Eligible and able to acquire immediate licensure in Colorado upon hire. Employment is contingent upon this requirement.
Advanced: Work requires advanced skills and knowledge in approaches and systems, which affect the design and implementation of major programs, solutions for highly complex issues, and/or processes organization-wide. Independent judgment and decision-making abilities are necessary to apply technical skills effectively.
EXECUTIVE CORE QUALIFICATIONS:
ECQ 1 - LEADING CHANGE: You must have demonstrated an ability to bring about strategic change, both within and outside the organization, to meet organizational goals. Inherent to this ECQ is the ability to establish an organizational vision and to implement it in a continuously changing environment.
Leadership Competencies: Creativity & Innovation, External Awareness, Flexibility, Resilience, Strategic Thinking, Vision
ECQ 2 - LEADING PEOPLE: You must demonstrate the ability to lead people toward meeting the organization's vision, mission, and goals. Inherent to this ECQ is the ability to provide an inclusive workplace that fosters the development of others, facilitates cooperation and teamwork, and supports constructive resolution of conflicts.
Leadership Competencies: Conflict Management, Leveraging Diversity, Developing Others, Team Building
ECQ 3 - RESULTS DRIVEN: This core qualification involves the ability to meet organizational goals and customer expectations. Inherent to this ECQ is the ability to make decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.
Leadership Competencies: Accountability, Customer Service, Decisiveness, Entrepreneurship, Problem Solving, Technical Credibility
ECQ 4 - BUSINESS ACUMEN: This ECQ involves the ability to manage human, financial, and information resources strategically.
Leadership Competencies: Financial Management, Human Capital Management, Technology Management
ECQ 5 - BUILDING COALITIONS: This ECQ involves the ability to build coalitions internally and with other Federal agencies, State and local governments, nonprofit and private sector organizations, foreign governments, or international organizations to achieve common goals.
Leadership Competencies: Partnering, Political Savvy, Influencing/Negotiating
Other Necessary Requirements
Work requires broad knowledge in public health, health care, health administration, and clinical medicine. A clinical knowledge is required for role as Deputy Health Officer.
Medicine - Knowledge of the information and techniques needed to diagnose and treat injuries, diseases, and deformities. This includes symptoms, treatment alternatives, drug properties and interactions, and preventive health-care measures.
Administration and Management -- Knowledge of business and management principles involved in strategic planning, resource allocation, customer service techniques and coordination of people and resources.
Customer and Personal Service -- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Clerical -- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
English Language -- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Computers and Electronics -- Knowledge of electronic equipment, and computer hardware and software, including applications.
Personnel and Human Resources -- Knowledge of principles and procedures for personnel selection, training, and personnel information systems, such as PeopleSoft.
Mathematics-- Knowledge of arithmetic, algebra, and their applications.
Public Safety and Security -- Knowledge of relevant systems, equipment, policies, procedures, and strategies to promote effective security operations for the protection of people, data, property, and institutions.
Must have the ability to be reached (such as on a cell phone) and work outside of normal business hours as necessary, especially during emergencies and as needed by the Health Department Executive Director or Division Directors.
LICENSE, VEHICLE & INSURANCE: A valid driver's license and use of personal, insured vehicle is required to perform job duties. Dependable transportation and auto insurance, maintained at all times, as required by State law, is required.
BACKGROUND INVESTIGATION: Candidate must be able to pass criminal background check. A pre-employment criminal background check will be conducted as part of the selection process. Felony convictions or conviction of crimes of moral turpitude or convictions of misdemeanors related to job duties may disqualify you from being considered for this position. Should your background check reveal any charges and convictions, it is your responsibility to provide the Weld County Department of Public Health and Environment Administrative Division with an official disposition of any charges if you wish to be considered for this position.
RESIDENCY: Must reside in the state of Colorado at time of hire.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand, talk, and hear. The employee frequently is required to walk or sit for long periods of time; use hands and fingers to handle or feel objects, tools, controls, or equipment; and reach with hands and arms. Specific vision abilities required by this job include visual acuity according to Colorado driver's license requirements, including close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus such as that utilized when using a computer or reading. The employee is occasionally required to sit, stoop, kneel, and crouch. The employee must frequently lift and/or move up to 25 pounds and occasionally lift or move 50 lbs.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This position will frequently works in clinical or other environments in which exposure to possible infectious agents requires the use of personal protective devices including gloves, masks, clothing, or respirators.
This position continually works in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, mobile translation devices, filing cabinets and fax machines. The noise level in the office is usually moderate.
Work station locations may change based on the needs of the agency.
Travel: Weekly travel outside of Weld County is expected for this position.